Professional Services & Agencies
Manage client retainers, deliverable sign-offs, and billable timesheets without leaking billable hours.
Consultancies, marketing agencies, law firms, and architectural studios sell expertise and time. But unbilled scope creep, delayed retainer invoices, and messy WhatsApp feedback destroy profitability. Spike Console professionalizes your agency operations.
1st of Month
Automated retainer invoice generation
100%
Billable time logged to specific client contracts
Zero
Unapproved scope creep disputes
Portal
White-labeled client approval dashboard
Why traditional setups fail
Compare the friction of disconnected tools against the unified velocity of Spike Console.
- ×Team members doing extra work requested on WhatsApp without logging billable change orders.
- ×Retainer invoices sent 10 days late because the accountant forgot the monthly billing date.
- ×Clients disputing final invoices because there is no recorded timestamp of deliverable sign-offs.
- ×No clear visibility on whether Account X is profitable or secretly losing money.
- ✓Automated 1st-of-the-month recurring retainer billing with automated card debit and bank reminders.
- ✓Staff timesheets and contractor invoices are mapped directly against active client budget caps.
- ✓Client portal provides a clean view of deliverables, approved assets, and open invoices.
- ✓Real-time agency margin reporting: know exactly which clients generate 80% of your net profits.
Core capabilities built into this solution
Automated Retainer Subscriptions
Set up recurring monthly retainers that bill clients automatically on the 1st of every month with integrated payment links.
White-Labeled Client Portals
Give corporate clients a sleek, branded portal to review sprint progress, approve creative assets, and download tax receipts.
Scope Change Order Governance
Extra client requests generate formal digital change orders. Work only begins after the client signs off digitally.
Billable Timesheet Economics
Track internal staff and contractor hours against project budget ceilings to detect over-servicing before margins vanish.
How your team operates with Spike
Predictable, automated operational cadences that run seamlessly from morning to night.
Retainer Auto-Dispatch
On the 1st of the month, recurring retainer invoices dispatch with embedded pay links.
Deliverables & Client Review
Creative and strategy teams post completed milestones into the client portal for sign-off.
Settlement & Performance Review
Payments reconcile automatically, and account directors view live client margin analytics.
Operating pillars powering this solution
All pillars write to a single unified database with zero sync latency, zero Zapier glue, and total audit integrity.
Projects
Milestones, timesheets & deliverable tracking
Billing
Recurring retainers & milestone invoicing
CRM
Account contracts, contacts & communication history
Document Vault
Client master service agreements, NDAs & brand assets
“We manage 18 ongoing retainers for corporate brands. Before Spike, we routinely forgot to send retainer invoices until the second week of the month. Spike automated our entire retainer cycle and eliminated scope creep.”
Bukola T., Managing Partner
Pulsewave Agency · Victoria Island, Lagos
100% on-time retainer collection & 26% margin increaseFrequently asked questions
Claim your sovereign Digital Home.
Every operational wing included—Front Porch Storefront, Living Room CRM, Real-time Ledger & 24/7 AI Caretakers. Zero per-user seat taxes, billed flat in Naira.